Head Judges – SGP NST25

First wave starts – 0800 hrs on Saturday & Sunday.

Estimated Finish – 2200 hrs (for the last athlete crossing the finish line)

You can and should issue penalties within your station where required. Please look up the exact penalties in the rulebooks (note: there is now no difference between the single and doubles division). 

For workstations 1-7, ensure you give the athlete one warning before distributing a penalty. A second offence results in a penalty i.e. it does not have to be the same movement standard breach, just a cumulative total.

You can reference the current HYROX Rulebook(s) HERE.

Athlete Number 

These are written on the forearm of each racer.

131003 stands = their start wave is at 13:10 hours exactly – i.e. the first 4 numbers always reflect the start time.

Note: The last two numbers are irrelevant unless you’re from the Timing Team 😉

Running and Workout Order

The running course is set around the workout zone (RoxZone).  

Please note:
Start to Ski: Past 1 In on 2
Ski to WB: Past 2 in on 3

If an Athlete misses a lap(s), they will get a 5 minute penalty per lap. This will automatically be added through the timing system. 

If an Athlete misses the workout order, they can still continue with the race and make up for the missing station, however a penalty of 3 minutes will be issued (through the timing system). 

All athletes are responsible for their race e.g. counting the run laps, sled laps etc.

Elimination from the Competition

If an athlete pulls out of the race or is not able to continue (their decision), please take a photo of their start number on the forearm and send the picture with the caption “DNF” (Did Not Finish) to the WhatsApp Group Chat.

Note: PLEASE ALWAYS TAKE THEIR TIMING CHIP. They can keep the strap but we need the timing chip back! 

Timing Issue

Should there be a timing issue at your workstation, (e.g. there is not enough equipment/machines available and an athlete has to wait),  please start a stopwatch and make sure to note the time and start number of the athlete. Send the time along with a photo of the athlete’s number (forearm) to the WhatsApp Group Chat.

As a Head Judge you are assigned to one workstation at a time (see tables below). 

Please read carefully through the rules and regulations of your designated workstation as it will be entirely in your charge. This includes ensuring that the weights and/or damper settings are correct, that the movement standards are met, and that the judges of your station are briefed/managed. 

Please find a detailed explanation of all movement standards incl. penalties, weights, settings and distances in the Rulebooks

The Head Judges live (online) briefing will take place on:

Monday of Race Week at 19:00 – 20:00hrs – this is a mandatory Pre-Race Briefing (but it will be recorded)

You can join the briefing using this LINK. 

The briefing will include:

• Review of the floor plan
• Judges Toolbox
• Workstation 1-8 overview 
• Movement Standards
• Penalties
• Race Day information

*If you are unable to attend the online briefing please be sure to watch the recorded video before race day and reach out to the Race Director if you have questions. 

Singapore National Stadium

1 Stadium Dr, Singapore 397629

The meeting point will be at Gate 18 side entrance.

Saturday

AM Shift: @ 05:45 hrs – 15:00 hrs

PM Shift: @ 13:45 hrs – 22:00 hrs

Sunday

AM Shift: @ 05:45 hrs – 15:00 hrs

PM Shift: @ 13:45 hrs – 22:00 hrs 

*Please arrive promptly at these times

Head Judges will receive a radio for any emergencies. As part of the Sports Team you will operate on Channel 2  // this will be permanently monitored by the Race Director(s).

In case of an Emergency, please clearly say ‘MEDIC, MEDIC, MEDIC’ and state the code (Red/Yellow) and the location. Please do not shout – we know it’s loud in the race hall but the microphone works best when you ‘speak’, as opposed to ‘shout’. 

Besides that, all Head Judges will communicate through their phone for any other enquiries or problems using the WhatsApp Group. This is a free app, please download this app prior to the competition.

WhatsApp ANDROID

WhatsApp IOS

You

Lunch and Dinner will be provided at the volunteer rooms at set times. As a team you must manage yourself and your judges to take breaks during this time to eat and return to the station. The rotational judges can assist with this.

Note: The two options we have for food is vegetarian and halal. But please know that the food outlets are provided by the venue – so if you have special dietary requirements/allergies, please self cater. 

Your Judges

As a Head Judge you are responsible for your judging team break-times. Please be responsible and make sure that the workout station is always covered with enough Judges. 

You will receive an official Head Judge Shirt so the participants can ID you.

Please bring non-branded black bottoms and black or neutral non-branded trainers. 

Note: Small branding on leggings and shorts is fine – just not NIKE (for example) splashed down an entire leg. 

We recommend you bring a small hip bag to wear when judging for small items. Bags cannot be taken down to the workout stations, they must be left in the race crew room.

Race Directors – Jakob Olsen (lead) 

Event Director – Will Petty 

Crew Chief – Kim Yu

Safety Zones Floor Plan – HERE

NOTE 1: There are dedicated Rotational Head Judges who will provide cover for you at pre-determined times throughout each shift.

Please ensure there is always enough head judges at the station before you leave for food or a break.

If they have not arrived at the workstation within 15 minutes of the assigned time, contact the WhatsApp group and Race Director(s).

NOTE 2: The events team will bring down the incoming head judges and judges during the shift change over.

Your role as Head Judge includes briefing the inbound Race Crew and the incoming Head Judges.

This is to be completed between 14:00-15:00 hours.

Reporting Procedure:

• “Code black, code black, code black + reporting person’s name + location.”

• Use private communication (phone, not messaging platforms like WhatsApp).

• Avoid public announcements.

Lost Child/Vulnerable Adult Procedure:

1. Immediate Response

• Obtain description (name, age, clothing, features).

• Notify venue security via radio, phone, or in person.

• Direct parents/guardians to Customer Service desk.

2. Search

• Venue security organises and conducts search.

• Event director coordinates with security and staff for efficient search.

3. Parent/Guardian Contact

• Direct inquiries to Customer Service.

• Event director maintains regular contact with parents/guardians.

Found Child/Vulnerable Adult Procedure:

1. Immediate Response

• Report to event director with “code black.”

• Take child/vulnerable adult to designated safe area (race office).

• Ensure constant supervision by two staff members.

2. Verification and Reunification

• Gather identifying information.

• Contact parent/guardian using pre-agreed methods.

• Verify parent/guardian identity before reunification.

Communication Protocol:

• Volunteers and staff report “code black” immediately to event director via radio or phone.

Roles and Responsibilities:

• Event Director: Overall safety responsibility, liaison with venue security.

• Customer Service Manager: Point of contact for parents/guardians.

• Race Director: Manage race areas, ensure security.

• Event Staff/Volunteers: Familiar with code black protocol.

• Security Personnel: Assist in search and ensure child’s safety.

Race Stoppage vs. Evacuation

• Race Stoppage: Halting all competitive activities, keeping participants in a controlled environment until it’s safe to resume.

• Evacuation: Immediate and orderly removal of participants, staff, and spectators due to a severe or imminent threat.

Race Stoppage Scenarios:

• Critical medical incident (Code Red)

• Mass casualty incident

• Civil unrest or active threat

• Uncontrolled crowd surge

• Power loss

• Weather event

Decision-Making:

• Event Director: Makes the final decision, considering input from the race director, medical team, and venue representatives.

• Roll-Down Contact System: For communication with senior leadership, though immediate action may override this.

Types of Race Stoppage:

• Temporary: Short delay (e.g., venue overheating) with wave start breaks if needed.

• Total: Full race stoppage (code Brown). All course marshals, staff, and volunteers must stop participants. Emergency services have access to the course.

Communication and Execution:

• Event Director: Communicates stoppage decision via radio, instructs the DJ to stop music, and guides emcees to notify participants.

• Restart Procedure: A 3-minute countdown (30-second intervals, last 10 seconds), followed by music to signal race resumption.

Time-of-Day Considerations:

• Early Morning (before 12 pm): Restart promptly after a safe stoppage.

• Midday to Early Afternoon (12 pm – 3 pm): If stoppage is <30 minutes, restart promptly. If >45 minutes, adjust schedule or shorten waves.

• Late Afternoon (after 3 pm): For stoppages >30 minutes, consider modifying or canceling remaining heats.

Race Resumption:

• Participants return to the workstation or area they were at when the stoppage occurred.

  • Workstation: Restart from where they left off.

  • Run Course: Re-enter from the adjacent start tunnel.

  • Rox Zone: Re-enter at the designated arch.

• Timing Adjustments: May not be feasible for all races, but the timing team will account for delays.

Award Ceremonies and Podium:

• Post-Evacuation: Award ceremonies are canceled. Final results and podium winners will be determined and communicated after timing adjustments.

Race Termination:

• If the race is terminated after evacuation, the Event Director will communicate the decision to participants, staff, spectators, and senior leadership, and manage media inquiries with emergency services’ guidance.

Evacuation Team:

• Event Director: Leads evacuation of spectators and staff from non-race areas (e.g., stands, customer services, registration).

• Race Director: Leads evacuation of race areas (e.g., Rox zone, start tunnel, workstations, run course).

• Operations Lead

• MCs

• Customer Service Manager

• Race Office Manager

This team must remain composed, maintain clear communication, and stay in close contact throughout the evacuation process.

Key Duties:

• Event Director: Coordinate with the Race Director to assess the situation, direct spectators and staff to evacuation points, and communicate with venue, security, and emergency services to ensure everyone is accounted for.

• Race Director: Evacuate race personnel (races, judges, media) to designated points. Coordinate with Event Director and venue security.

• Venue Security: Support evacuation, secure exits, and liaise with emergency services.

• Emergency Services: Take control upon arrival and provide medical assistance and further evacuation instructions.

Evacuation Triggers:

• Fire alarms

• Security threats

• Structural concerns

• Medical emergencies requiring venue evacuation

Immediate Actions:

• Event Director: Notify Race Director and venue security to decide on full or partial evacuation.

Evacuation Execution:

• Race Areas: Direct personnel (Rox zone, start tunnel, workstations, run course) to nearest safe exit. Judges and media assist in evacuation.

• Spectator Areas: Direct spectators and staff (stands, customer service, registration, Hyrox World) to nearest safe exit, using public address systems.

• Race Operation Areas: Direct volunteers and staff (race office, staff rooms, canteen) to nearest safe exit.

Communication Protocols:

• Event Director and Race Director: Use designated radio channel for direct communication, with updates every two minutes until all areas are clear.

• Staff: Provide regular updates via radios.

• Venue Security and Emergency Services: Event Director is primary liaison, providing clear emergency details and areas of concern.